How to use microsoft visio online

For more details about working with text, see Add and format text in Visio for the web. Drag a shape from the Shapes window and drop it on the page. Leave the mouse pointer over the shape until four arrows appear around the sides. These are AutoConnect arrows, which give you several ways to automatically connect shapes. Hold the mouse pointer over one of the arrows and a mini toolbar appears, holding the top four shapes in the Quick Shapes area.

Move the pointer over each to see a preview of that shape on your diagram. Click the one that you want, and that shape appears with a connector between it and your first shape. Drag a shape from the Shapes window and hold it over a shape on the page until the arrows appear, then drop the shape on top of one of the arrows. Hold the pointer over a shape until the arrows appear, then grab an arrow, drag it to a shape you want to connect to, and drop it in the middle of the second shape. Note: Some templates have other handy ways to add and connect shapes.

Click a shape once and start typing. Select a shape that has text. Click Home and use tools in the Font and Paragraph groups to format the text. On the Design tab, in the Themes group, move the pointer slowly over the different themes. Each theme adds different colors and effects to the diagram. Click the one you want to apply. Click one of the background designs. Now look down at the bottom of Visio, just under the drawing page. There are two tabs: Page-1 and VBackground Page-1 is the page with the shapes on it, and VBackground-1 is a background page you just added.

Click VBackground-1 to see just the background page, and then click Page-1 to go back to the diagram. Click one of the options to add it to the diagram. Notice the border and title are added to the background page, so if you want to add the title, click the tab for the background page. Now click Title once and start typing. The title changes to your new text. Visio allows you to apply built-in templates, to apply your own custom templates, and to search from a variety of templates available on Office.

To use one of the built-in templates, under Template Categories , click the category that you want, and then click the template that you want and click Create. To use your own template that you previously created, under Other Ways to Get Started , click New from existing , navigate to the file that you want and click Create New.

To find a template on Office. Note: You can also search for templates on Office. To search for templates on Office. In the Search Office. Note: You are in the Backstage view when you first open Visio. If you have just opened Visio, proceed to the next step.

When the diagram template opens, most of the space is taken up with a blank diagramming page. Along the side is the Shapes window, which contains several stencils full of shapes.

The stencils are identified by title bars at the top of the Shapes window; you might need to scroll the title bar pane to see them all. When you click a stencil title bar, the shapes appear in the pane below. In the left pane of the Open dialog box, click the drive or folder that contains the drawing. In the right pane of the Open dialog box, open the folder that contains the drawing that you want.

You can save your diagram as a standard Visio file that you can share with other people who have Visio. In addition, there are many different formats that you can save your diagram in directly from the Save As dialog box. Click Save As , and then select a format in the Save as type list. Web page in HTM format. Image files and other resource files are saved in a subfolder of the location where you save the HTM file.

For more information about how to add shapes, see Use the Shapes window to organize and find shapes and Find more shapes and stencils. To add a shape to the drawing page so that it is automatically connected when it is added to the page, do the following:. Hold your pointer over the shape that is already on the page.

Notice that small blue arrows appear on the four sides of the shape. These are AutoConnect arrows that you can use to connect shapes. A mini toolbar that contains four shapes appears, and a preview shape might also appear on the page.

As you move the pointer over the shapes in the mini toolbar, previews of the shapes appear. The shapes on the toolbar are the top four shapes from the Quick Shapes area. To automatically connect two shapes when you drag the second shape onto the page, do the following:. A unique feature of working online is the ability to view previous versions of the same shared diagram.

Team members can review a previous version, and if desired, they can restore that version. It then becomes the current version. As you can see, there are many productive features of using Microsoft Visio Online. Take advantage of the free day trial and see how it can help your team to work more efficiently. Great content delivered right to your mailbox. Thank you! Check your inbox for our monthly recap!

Go back to Sherweb. Search for:. Back to top. Visio Online. Plan Features Cost Versions Plan 1 Best for users who need to create and share simple diagrams in a browser. Includes 2 GB of OneDrive storage. Getting Started Once you have the trial or subscription, you are ready to explore the application.

Of course, a diagram is not very useful unless it has text to explain each shape and connection. If you double-click on a shape, it changes to Text mode. You can even add text labels to the lines connecting various shapes. Any more feedback? The more you tell us the more we can help.

Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. They enable leaders across the organization to improve and visually communicate processes…. In this world of remote everything, our customers are discovering so many new ways to work and learn online. Skip to main content Skip to main content.

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